Board Minutes

Meeting called to order at: 7:00 p.m.

Members in attendance: Parveen Basher, Brett Bauer, Tracy Brenan, Kendra Clayton, Melanie Como-Dits, Annie Geary, Dan Lindley, Becky Ludwick, Rosemary Mandrici, Jacob Mark, Sue Stangebye, Amy Steketee, Susan Taccheri and Ed Yang

Staff/Faculty in attendance: Mary MacIntosh, Head of School; Katha Short, Director of Finance; Suzette Hudak, Director of Development; Julie Gabrielse, Early Childhood Director; Becky Dennis, Teacher Representative; and Kim Bosworth, Executive Assistant to the Head of School

Absent: Rob Brown, Leigh Hayden, Lionel Jensen and David McTigue

Minutes from the April 21, 2010 meeting were unanimously approved.

Head of School Report – Mary MacIntosh reviewed a written report highlighting the following:
• Enrollment Report
• Accreditation Follow Up
• Current Focus
     Employment and Staff structure for next school year.
• SBCH Classroom

Publicity Committee – Mary MacIntosh reviewed a written report highlighting the following:
• August Open House preparations
     Ads in local publications
     Postcard mailings
     Facebook ad
     Yard signs
     Flyers to preschools
• Facebook ad
• Summer Camp flyers
• Publicity Budget
• Promotional DVD
• Website

Advancement Committee – The committee reviewed a written report highlighting the following:
• 40th Anniversary – Tracy Brennan
     Tracy acknowledged Suzette, Melanie, Fonda Suarez and Susan Sakimoto for all their extra work to make this event a success.
• Fall Frolic – Kendra Clayton
• Time Capsule – Melanie Como-Dits
• Endowment – Suzette Hudak
     Profit from 40th Anniversary T-shirt sales will go to the Endowment
• Annual Giving – Suzette reminded board members that their pledges are due by the end of June
• Valentino’s Photography Certificates – Suzette explained that she is working on a fundraiser with Scott Leonard from Valentino’s Photography. Mr. Leonard has offered TMA families photography certificates valued at $300 for a cost of $100 each. TMA keeps the entire $100 from each certificate sold. This offer is good through June 4th and the certificate is good through the end of the year.

Committee on Trustees – Dan Lindley reviewed a written report highlighting the following:
• 2010-2011 Board of Trustees Proposed Slate of Officers
• 2010-2011 Proposed Board of Trustees Roster
MOTION to approve the 2010-2011 Board of Trustees Proposed Slate of Officers. Unanimously approved.
MOTION to approve the nomination of Kiernan Anzelc to the 2010-2011 Board of Trustees. Unanimously approved.

Finance Committee – Brett Bauer presented the Accounting Policies and Procedures of The Montessori Academy at Edison Lakes. Time was given for trustees to review the document again.

MOTION to adopt the Accounting Policies and Procedures of The Montessori Academy at Edison Lakes as presented. Unanimously approved.
• Jacob Mark suggests documenting procedure for use of line of credit. The committee agreed with the suggestion and will work on this procedure.

Katha Short presented the Illustration of Cash Flow.

Announcements – Date for BOT Retreat: August 21st at Hyatt Place; Speaker: Representative from Executive
Services Corp. www.esc-chicago.org

Old Business – n/a

New Business – 2010-2011 Preliminary School Calendar

Motion to adjourn.

Meeting adjourned at 8:30 p.m.

Next meeting: Wednesday, June 16, at 7:00 p.m. at the home of Sue Stangebye

Respectfully submitted by: Kim Bosworth, Executive Assistant to the Head of School